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AI Email Draft Assistant

Example prompt: "When I get a scheduling request email, draft a polite reply suggesting my available times from Google Calendar and save it in my Gmail drafts."

How to automate email drafting with GloriaMundo

The Problem

Certain types of email follow predictable patterns — scheduling requests, meeting confirmations, information requests, introduction replies — yet each one still requires you to open the message, check your calendar or dig up the relevant details, and write a response. Individually, each reply takes only a few minutes, but across a day with 10-15 of these routine emails, you lose the better part of an hour to repetitive writing. Worse, when you are busy, these replies pile up and the delay makes you look unresponsive.

How GloriaMundo Solves It

We build a workflow that periodically checks your Gmail for unread messages matching common patterns (scheduling requests, meeting follow-ups, information queries). An LLM step reads the email content and identifies what type of response is needed. For scheduling requests, an integration step fetches your available time slots from Google Calendar so the reply includes real availability. The LLM then drafts a polite, context-aware reply — suggesting specific times, confirming details, or answering the question — and an integration step saves it as a draft in Gmail. You never send anything automatically; every draft sits in your Gmail Drafts folder for you to review, tweak if needed, and send when you are ready. Glass Box preview shows you the draft that would be created for each email, so you can refine the tone and content before activating the workflow.

Example Workflow Steps

  1. Trigger (scheduled): Runs periodically to check for new unread emails matching common reply patterns (e.g., scheduling requests, information queries).
  2. Step 1 (integration): Fetch unread emails from Gmail that match the target patterns.
  3. Step 2 (LLM): Analyse each email to determine the type of response needed — scheduling, confirmation, information, or introduction.
  4. Step 3 (integration): For scheduling-related emails, fetch available time slots from Google Calendar for the next few working days.
  5. Step 4 (LLM): Draft a reply using the email context and calendar availability. Keep the tone professional and concise, and suggest specific times where relevant.
  6. Step 5 (integration): Save the drafted reply in Gmail Drafts, threaded to the original message.

Integrations Used

  • Gmail — source of incoming emails and destination for saved reply drafts
  • Google Calendar — provides real-time availability for scheduling-related replies

Who This Is For

Professionals who receive a steady stream of routine emails — scheduling requests, follow-ups, introductions — and want pre-written drafts ready to review and send rather than composing each reply from scratch. Particularly useful for consultants, account managers, and anyone whose calendar is a core part of their daily communication.

Time & Cost Saved

Each routine email reply takes roughly 3-5 minutes to compose manually, including the time to check your calendar or look up details. For someone handling 10 of these per day, that is 30-50 minutes of drafting. This workflow reduces that to a quick review of each pre-written draft — typically under a minute per email. Over a week, expect to save 2-3 hours of email composition time. The workflow uses LLM and integration steps, costing a few credits per batch of emails processed.