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Follow-Up Email Scheduler

Example prompt: "When I label an email 'needs-reply' in Gmail and I haven't received a response in 3 business days, send a gentle follow-up email."

How to automate follow-up emails with GloriaMundo

The Problem

You send an important email — a proposal, a request for feedback, an introduction — and then you wait. Three days pass. You meant to follow up but it slipped your mind, or you could not remember exactly which emails were still pending. By the time you do chase it up, a week has gone by and the moment has cooled. Keeping a mental list of emails awaiting replies is unreliable, and checking sent mail every day to see what has not been answered is tedious busywork that rarely gets done consistently.

How GloriaMundo Solves It

We build a workflow that monitors your Gmail for emails you have labelled "needs-reply" (or whatever label you prefer). A state step tracks each labelled email and when it was sent. The workflow runs daily and checks whether a response has arrived for each tracked email. If 3 business days have passed with no reply, an LLM step drafts a polite follow-up email that references the original message — brief, professional, and not pushy. A conditional step lets you choose whether to send the follow-up automatically or receive a Slack notification with the draft for your approval first. Glass Box preview shows you which emails would receive follow-ups and what the follow-up text would say, so you can adjust the tone or timing before anything is sent.

Example Workflow Steps

  1. Trigger (scheduled): Runs every morning to check for emails awaiting replies.
  2. Step 1 (integration): Fetch emails with the "needs-reply" label from Gmail.
  3. Step 2 (state): Check each labelled email against the tracking state — when it was sent and whether a reply has been received.
  4. Step 3 (integration): For each tracked email, check the Gmail thread for any incoming replies since the original was sent.
  5. Step 4 (conditional): If 3 business days have passed with no reply, proceed to the follow-up step. If a reply has arrived, remove the tracking state.
  6. Step 5 (LLM): Draft a polite follow-up email referencing the original subject and key point, keeping it brief and professional.
  7. Step 6 (integration): Send the follow-up email via Gmail as a reply to the original thread.

Integrations Used

  • Gmail — source of labelled emails, reply detection, and follow-up delivery

Who This Is For

Sales professionals, consultants, recruiters, and anyone who sends emails that require a response and cannot afford to let follow-ups slip through the cracks. Useful for anyone who finds themselves thinking "I should have chased that up days ago."

Time & Cost Saved

Manually tracking sent emails and writing follow-ups takes 15-30 minutes per day for someone who sends 10-15 important emails daily. More critically, forgotten follow-ups cost real opportunities — a delayed reply to a prospect or a missed deadline because feedback never arrived. This workflow ensures every important email gets followed up on time, consistently. Over a month, it saves 5-10 hours of tracking and drafting work, and closes the gap on replies that would have otherwise gone unchased. The workflow uses integration, LLM, state, and conditional steps, costing a few credits per daily run.