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Webinar Promotion Pipeline

Example prompt: "When I schedule a Zoom webinar, send 3 reminder emails to registrants and after the event email them the recording with key takeaways."

How to automate webinar promotion with GloriaMundo

The Problem

Running a webinar involves a long tail of email work: a registration confirmation, 2-3 reminder emails at the right intervals (one week before, one day before, morning of), then a post-event split where attendees get a thank-you with the recording link and key takeaways, and no-shows get a "sorry we missed you" email with the same recording. Each email needs writing, the recipient lists need segmenting, and the timing needs to be right. For someone running monthly webinars, this is 4-8 hours of work per event, most of it repetitive once you have done it the first time.

How GloriaMundo Solves It

We build a workflow that coordinates the full email lifecycle around a webinar event. When you schedule a Zoom webinar, a webhook or manual trigger kicks off the pipeline. LLM steps draft each email in the sequence (confirmation, reminders, post-event follow-ups), tailored to your brand voice and the specific webinar topic. Integration steps send the emails via Gmail at the right intervals. After the event, an LLM step generates a summary of key takeaways from the webinar topic or any notes you provide, and a final email goes out to attendees with the recording link and the summary. Glass Box preview lets you review every email in the sequence before any of them send, so you can adjust wording, timing, or the call to action.

Example Workflow Steps

  1. Trigger (manual or webhook): Provide the webinar title, date, and Zoom link.
  2. Step 1 (LLM): Draft the registration confirmation email with event details and a calendar link.
  3. Step 2 (Integration): Send the confirmation via Gmail to registrants.
  4. Step 3 (LLM): Draft the reminder emails (1 week before, 1 day before, morning of) with escalating urgency.
  5. Step 4 (Integration): Schedule the reminder emails via Gmail at the appropriate intervals.
  6. Step 5 (LLM): After the event, generate a summary of key takeaways from the webinar topic or provided notes.
  7. Step 6 (Integration): Email attendees the recording link and takeaway summary via Gmail.

Integrations Used

  • Zoom — the webinar platform, provides event details and registrant data
  • Gmail — sends all emails in the sequence (confirmation, reminders, follow-ups)
  • Google Calendar — referenced for event scheduling and calendar invite links

Who This Is For

Solopreneurs, coaches, and small marketing teams who run regular webinars or online events and want to deliver a professional email experience around each one without rebuilding the sequence from scratch every time.

Time & Cost Saved

Manually writing and sending the full email sequence for a webinar takes 4-8 hours per event. This workflow reduces it to roughly 30-60 minutes of review and customisation. If you run monthly webinars, that is 3-7 hours saved each month. After the first run, subsequent webinars reuse the same workflow with just the event details updated, making the ongoing effort even smaller. The workflow uses LLM steps for content generation and integration steps for email delivery, costing a moderate number of credits per event.