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Meeting Minutes and Action Items

Example prompt: "After every Zoom meeting, write up meeting minutes with action items, email them to attendees, and create tasks in Asana for each action item."

How to automate meeting minutes with GloriaMundo

The Problem

Meetings generate decisions and action items, but capturing them accurately is a chore that nobody wants to own. The person taking notes is half-listening while they type, and the result is often a rough document that sits in a Google Doc for days before anyone extracts the actual to-dos. By the time action items land in a task tracker, context has been lost, owners are unclear, and deadlines have already slipped. For teams running 5-10 meetings a day, the gap between "we agreed to do this" and "someone is actually assigned to do this" is where work falls through the cracks.

How GloriaMundo Solves It

We build a workflow that triggers after each Zoom meeting ends. An integration step pulls the meeting transcript and metadata — attendees, duration, and topic. An LLM step reads the full transcript and produces structured meeting minutes: a summary of key discussion points, decisions made, and a list of action items with owners and due dates. A second integration step emails the formatted minutes to all attendees via Gmail. Finally, for each action item identified, the workflow creates a task in Asana with the correct assignee, due date, and a description that references the meeting context. Glass Box preview shows you the draft minutes and the tasks that will be created before anything is sent or saved, so you can verify accuracy.

Example Workflow Steps

  1. Trigger (webhook): Fires when a Zoom meeting ends.
  2. Step 1 (integration): Retrieve the meeting transcript, attendee list, and meeting metadata from Zoom.
  3. Step 2 (LLM): Analyse the transcript to produce structured meeting minutes — summary, decisions, and action items with owners and due dates.
  4. Step 3 (integration): Email the formatted minutes to all attendees via Gmail.
  5. Step 4 (integration): For each action item, create a task in Asana with the assigned owner, due date, and meeting context in the description.

Integrations Used

  • Zoom — source of meeting recordings, transcripts, and attendee lists
  • Gmail — delivers the formatted meeting minutes to all participants
  • Asana — where individual action items are created as tasks with owners and deadlines

Who This Is For

Team leads, project managers, and operations staff who run multiple meetings per day and need a reliable way to turn spoken commitments into tracked tasks without relying on manual note-taking.

Time & Cost Saved

Manual meeting minutes typically take 20-30 minutes to write up after each meeting, plus another 10-15 minutes to create individual tasks in a project tracker. For a team running 5 meetings a day, that is 2-3 hours of post-meeting admin work daily. This workflow reduces the effort to a quick review of the AI-generated minutes in the Glass Box preview. Over a week, a busy team could reclaim 10-15 hours. The workflow uses integration and LLM steps, costing a few credits per meeting.