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Weekly Team Activity Digest

Example prompt: "Every Friday at 4pm, pull all completed and in-progress tasks from Asana this week, summarise progress by project, and email it to the leadership team."

How to automate team activity digests with GloriaMundo

The Problem

Leadership wants a weekly view of what the team accomplished and what is still in progress, but producing that report is surprisingly time-consuming. Someone — usually a project manager or team lead — has to open the project tracker, filter tasks by date range and status, group them by project, write a narrative summary that highlights wins and flags risks, and format it all into an email. The whole exercise takes 30-60 minutes every Friday, and if you manage multiple projects, it can stretch even longer. It is exactly the kind of repetitive knowledge work that eats into time better spent on actual coordination.

How GloriaMundo Solves It

We build a scheduled workflow that runs every Friday afternoon. An integration step queries Asana for all tasks completed this week and all tasks currently in progress, grouped by project. An LLM step reads the raw task data and writes a structured summary: for each project, it highlights what was completed, what is still underway, any tasks that are overdue, and a short narrative on overall progress. The formatted digest is emailed to the leadership distribution list via Gmail. Optionally, the summary is also posted to a Slack channel for broader team visibility. Glass Box preview shows you the full digest before it is sent, so you can review the summary for accuracy and add any personal commentary.

Example Workflow Steps

  1. Trigger (scheduled): Runs every Friday at 4:00pm.
  2. Step 1 (integration): Query Asana for all tasks completed this week and all tasks currently in progress, across all relevant projects.
  3. Step 2 (LLM): Summarise the task data by project — completed items, in-progress items, overdue items, and an overall progress narrative.
  4. Step 3 (integration): Email the formatted weekly digest to the leadership distribution list via Gmail.
  5. Step 4 (integration): Post the digest summary to a #team-updates Slack channel for wider visibility.

Integrations Used

  • Asana — source of task data, including completed, in-progress, and overdue items across projects
  • Gmail — delivers the formatted weekly digest to leadership
  • Slack — optional channel post for broader team visibility

Who This Is For

Project managers, team leads, and heads of department who report upward on a weekly cadence and want to automate the data gathering and summarisation rather than assembling the report manually each Friday.

Time & Cost Saved

Manually compiling a weekly activity report from a project tracker takes 30-60 minutes, depending on the number of projects and tasks. This workflow reduces the effort to a quick review of the generated digest in the Glass Box preview — roughly 5 minutes. Over a month, that is 2-4 hours saved on reporting alone. The consistency benefit is equally valuable: leadership receives the digest at the same time every Friday, in the same format, with no missed weeks. The workflow uses integration and LLM steps, costing a few credits per weekly run.