Skip to content

Meeting Agenda Builder

Example prompt: "Before our Monday standup, pull all in-progress and blocked tasks from Asana and generate a meeting agenda in Google Docs with discussion points for each."

How to automate meeting agendas with GloriaMundo

The Problem

Recurring team meetings — standups, weekly syncs, project check-ins — need agendas to stay focused, but writing one means someone has to open the project board, scan through all in-progress and blocked items, figure out what needs discussion, and type it all into a document. This preparation takes 15-30 minutes and usually falls to the same person every time. When nobody prepares an agenda, the meeting drifts, runs over, and misses the issues that actually needed attention. The data for a good agenda already exists on the project board; the problem is that nobody pulls it together consistently.

How GloriaMundo Solves It

We build a scheduled workflow that runs before each recurring meeting. An integration step queries Asana for all tasks currently marked as in-progress or blocked, along with their assignees, due dates, and any recent comments. An LLM step organises these into a structured agenda document: blockers at the top (since those need the most discussion), followed by in-progress items grouped by team member, and finally any tasks approaching their due date. For each item, it generates a brief discussion point — what needs to be decided, who is responsible, or what information is missing. An integration step creates the agenda as a Google Doc, and a final integration step posts a link to the agenda in the team's Slack channel so everyone can review it before the meeting. Glass Box preview shows you the full agenda before it is created, so you can adjust the structure or add standing items.

Example Workflow Steps

  1. Trigger (scheduled): Runs every Monday at 8:30 AM, 30 minutes before standup.
  2. Step 1 (integration): Query Asana for all tasks with status "In Progress" or "Blocked", including assignee, due date, and recent comments.
  3. Step 2 (llm): Organise tasks into a structured meeting agenda — blockers first, then in-progress items by assignee, then upcoming deadlines. Generate a discussion point for each item.
  4. Step 3 (integration): Create the agenda as a new Google Doc in the team's shared meeting notes folder.
  5. Step 4 (integration): Post a link to the agenda in the team's Slack channel with a brief summary of how many blockers and in-progress items are on the list.

Integrations Used

  • Asana — source of task data including statuses, assignees, due dates, and comments
  • Google Docs — where the formatted agenda document is created for the team
  • Slack — notifies the team that the agenda is ready and shares the link

Who This Is For

Team leads, scrum masters, and project managers who run regular meetings and want every session to start with a focused, data-driven agenda rather than an off-the-cuff "so, what's everyone working on?" Particularly useful for distributed teams where meeting time is precious.

Time & Cost Saved

Preparing a meeting agenda manually takes 15-30 minutes, and it happens weekly or even daily for standup-style meetings. Over a month, that is 1-2 hours of preparation work per recurring meeting. This workflow generates the agenda automatically from live project data, which means it is always current and never skipped. The workflow uses integration and LLM steps, costing a few credits per run.