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Event Briefing Generator

Example prompt: "Pull the speaker list from our Airtable event tracker, look up each speaker's LinkedIn bio, and create a briefing doc in Google Docs with the agenda, speaker bios, and venue logistics."

How to automate event briefing documents with GloriaMundo

The Problem

Before any event, the organising team needs a briefing document: who is speaking, in what order, what their background is, and what the logistical details are. Assembling this means pulling data from the event tracker, visiting each speaker's LinkedIn or company page to gather their bio, copying venue details, and formatting it all into a coherent document. For a conference with 8-10 speakers, this easily takes a full afternoon, and the document is outdated the moment a speaker cancels or a room changes.

How GloriaMundo Solves It

We build a workflow that starts by pulling speaker and agenda data from your event tracker in Airtable or Google Sheets. A sub-agent then processes each speaker in parallel: looking up their LinkedIn profile or company website via web search and URL extract to pull a current bio and headshot URL. An LLM step compiles everything — speaker bios, session titles, time slots, and venue logistics — into a structured briefing document. A final integration step creates the document in Google Docs, formatted with headings and sections for easy scanning. Glass Box preview shows you the full briefing before it writes, so you can catch any incorrect bios or scheduling errors.

Example Workflow Steps

  1. Trigger (manual): You provide the Airtable or Google Sheets link containing speaker and agenda data.
  2. Step 1 (integration): Fetch speaker names, session titles, time slots, and logistics from Airtable.
  3. Step 2 (sub_agent): For each speaker, search the web for their LinkedIn profile or company bio page and extract a current summary.
  4. Step 3 (LLM): Compile all speaker bios, the session agenda, and venue logistics into a structured briefing document with clear sections.
  5. Step 4 (integration): Create the formatted briefing document in Google Docs.

Integrations Used

  • Airtable — source of speaker list, session agenda, and logistics data
  • Google Docs — destination for the formatted briefing document

Who This Is For

Event organisers, conference programme managers, and executive assistants who need to produce polished briefing documents for internal teams, speakers, or sponsors before an event, without manually researching and compiling information from multiple sources.

Time & Cost Saved

Assembling a briefing document for a 10-speaker conference typically takes 3-4 hours of research and formatting. This workflow produces a complete, formatted briefing in 15-20 minutes. The sub-agent step handles speaker research in parallel, so the time does not scale linearly with the number of speakers. Uses integration, sub-agent, web search, URL extract, and LLM steps, costing a moderate to high number of credits depending on speaker count.