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Snagging Walk-Around to Punch List

Example prompt: "When I email snagging notes and photos to snags@ourdomain.com with 'SNAGS: [job name]' in the subject, build a structured punch list grouped by room, assign each item to the right trade (joiner, decorator, electrician, etc.), and draft an email to each subcontractor with their items only. Post a summary in #snagging on Slack."

The Problem

Snagging is the most thankless and most easily lost work on the job. We walk a finished house with a notebook and a phone, take fifty photos and scribble fifty notes, and three days later we are trying to remember which crack was in the en-suite and which was in the airing cupboard. The list that gets sent to the subcontractors is usually a forwarded gallery and a vague "can you sort these", which is exactly how snags get half-fixed and the handover slips by another fortnight.

How GloriaMundo Solves It

We build a workflow that takes the snag email at the end of the walk-around and turns it into a real punch list. An LLM step reads the notes and photo captions and groups items by room. Another LLM step writes a short description for each, picks the right trade, classifies severity, and suggests a target date from the subcontractor's availability. Integration steps build a Snagging List document with photos embedded, save it to the job folder, and log every item in the snagging sheet. Per-subcontractor emails are drafted with only their items. A conditional step routes any safety item into the urgent channel. Glass Box preview shows the list, the assignments, and every email before anything goes out.

Example Workflow Steps

  1. Trigger (integration): A Gmail message at snags@ourdomain.com with a subject 'SNAGS: [job name]' and attached photos.
  2. Step 1 (llm): Read the body and photo captions, identify each distinct snag item, and group by room or area.
  3. Step 2 (integration): Look up the trades and their availability in the 'Subcontractors' tab of our jobs Google Sheet.
  4. Step 3 (llm): For each item, write a short description, assign the right trade, classify cosmetic / functional / safety, and suggest a target date.
  5. Step 4 (integration): Build a Snagging List Google Doc from our standard template with each photo embedded next to its item, and save it to the job's Google Drive folder.
  6. Step 5 (integration): Append every item as a row in the 'Snagging' tab of the jobs sheet with status 'Open'.
  7. Step 6 (integration): Draft a Gmail message to each subcontractor with only their items and photos, asking them to confirm a return date.
  8. Step 7 (integration): Post a one-message summary in #snagging on Slack with the job name, counts by trade and severity, and a link to the document.
  9. Step 8 (conditional): If any item is classified as safety, post it as a separate message in #urgent-snags.

Integrations Used

  • Gmail — receives the walk-around batch and holds the per-trade drafts
  • Google Docs — the Snagging List document with photos embedded
  • Google Drive — the job folder where the snagging list lives
  • Google Sheets — the subcontractor list and the snagging tracking tab
  • Slack — separates the routine summary from any safety item that needs urgent attention

Who This Is For

Site managers, project managers, and owner-builders running domestic and small-commercial projects through to handover, who currently snag with a notebook and a phone and lose half the value of the walk-around to the admin afterwards.

Time & Cost Saved

Turning a snag walk-around into a real punch list with per-trade emails takes two to four hours done properly, which is why it usually does not get done properly. For a firm finishing two to four projects a month that is a working day a month of admin, plus the snags that linger because nobody wrote them up. The workflow turns it into a fifteen-minute review of the draft list and the per-trade emails. The bigger gain is the handover that closes a week earlier because the snag work was assigned the same day instead of the following week.